Local checklists for planning applications

You may need to submit extra information with your planning application. Our local checklists specify the information you need to provide for each type of project.

If you do not submit all the correct information with your application, it may take longer to get planning permission.

On this page:

General information for applications

If you are applying by post, we need two copies of plans, forms, certificates and supporting statements. They should be numbered so they can be referred to on the decision notice.

All plans should be named in a logical manner and must state the original paper size. You must submit plans that are Ordnance Survey based and up to date.

The site location plan should be at a scale of 1:1250 or 1:2500, and the site block plan at a scale of 1:500 or 1:100. When proposing new development, the plans must include a scale bar and key dimensions.

Your plans must also:

  • have north marked
  • cover a large enough area to easily find the location
  • have a red outline around the boundary of your house and any garden
  • have a blue outline around any other land you own that is not your house or garden
  • show elevations that identify which direction the elevations face.

Before submitting an application, you are strongly advised to make use of the  we offer. This will identify what our views are on what you propose, and what information will be required to support any application.

All applications we receive are inspected in detail. Requests for plans will be proportionate to the nature and scale of the proposal. Information will only be required that adds to an understanding of the proposal. An applicant or agent can advise as to why they feel their submission is adequate and reflects the matter to hand.

Where possible, when supporting documents are submitted with an application we request that any signatures etc. are redacted prior to submission to avoid any delays.

We are unable to offer informal advice as to the need for planning permission. If you need advice as to whether you require permission, submit a formal Certificate of Lawfulness Application via the Planning Portal

We do offer 15-minutes free general advice and guidance with a Duty planner service via a phone appointment to support you if you are thinking about extending your home or carrying out minor works to your business's premises.  

Almost all planning and related applications require the payment of a fee. Find out more about planning application fees.

A summary of the requirements by application type and a further downloadable document on what is required and when are available in the documents below, a web version of the checklist is also available.

Icon for pdf Summary of Local Requirements by Application Type [84.35KB]

Icon for pdf Local Requirements, what is required and when [198.53KB]

Local Information Requirements

Our Local Information Requirements were reviewed and consulted on between 14 September 2020 and 28 October 2020 and approved by our Planning Committee on 11 November 2020.

The Planning Committee report can be read here:

 

Mandatory Requirements

The following is a list of mandatory national validation requirements for Planning Applications

Completed standard application form:

The appropriate form published by the Secretary of State (or a form which is substantially the same);

Plans and drawings

A location plan that shows the application site in relation to the surrounding area. Typically, the scale for this is 1:1250 or 1:2500 and this should identify sufficient roads and buildings on land adjoining the application site to ensure the exact location of the site is clear. The application site should be edged clearly with a red line and include all land necessary to carry out the development including land required for access to the site from a public highway.

You can buy a suitable planning map, such as a location plan or site plan, from one of the Planning Portal's map suppliers

Such other plans, drawings and information necessary to describe the development which is the subject of the application are submitted, in most cases, this would comprise existing and proposed site (block) plans, floor plans and elevation plans if new buildings/extensions are proposed. Any plans or drawings must be drawn to an identified metric scale, and in the case of plans, must show the direction of north. Although not a requirement of legislation, the inclusion of a linear scale bar is also useful, particularly in the case of electronic submissions.  Hand drawn location/site plans should be avoided as they may not be exactly to scale.

Further information on the requirements for plans and drawings can be found here.

Ownership Certificate and Agricultural Land Declaration

This is a certificate which provides certain details about the ownership of the application site and confirms that an appropriate notice has been served on any other owners of the site (and any agricultural tenants).

Failure to provide a correct certificate could invalidate your application or lead to a challenge is planning permission were to be granted.

Correct application fee

Lodging a cheque or making an electronic payment for the correct fee amount is taken as payment.  If you are not sure of the fees the Planning Portal has a helpful fee calculator online.

Local Requirements

The following is a Local list of additional information that must be submitted to us with certain types and scales of applications, or in particular locations. Further information on the specific application types and requirement for the information is found below. Most of these requirements will be dependent on the nature of the proposed development and/or location.   Further information which may be of help is available on the planning portal website.

Householder Applications

Icon for pdf Householder Application Checklist [153.95KB]

Minor Applications (Full)

Icon for pdf Minor Applications (Full) Checklist [187.62KB]

Minor Applications (Outline)

Icon for pdf Minor Application (Outline) Checklist [188.91KB]

Major Applications (Full)

Icon for pdf Major Applications (Full) Checklist [196.43KB]

Major Applications (Outline) 

Icon for pdf Major Applications (Outline) Checklist [196.32KB]

Listed building consent Applications

Icon for pdf Listed Building Consent Checklist [152.17KB]

Telecom Applications

Icon for pdf Telecommunications Application Checklist [144.35KB]

Rural Workers Dwelling

Icon for pdf Rural Workers Dwelling Application Checklist [183.4KB]

Further Information on requirements

Affordable Housing Statement

Types of Application or development that require this information?

In accordance with the NPPF and NPPG this applies to all applications proposing 10-units or more

What is required?

The Council will require information concerning both the affordable housing and any open market housing. Such information shall include details of the number of residential units, the mix of units and the proposed tenure. If different levels or types of affordability or tenure are proposed for different units this should be clearly and fully explained.

Where the applicant considers the development will not support the level of affordable housing required under the Councils polices then a Viability Assessment will be required (see below).

Archaeological Desk- based Assessment

Types of Application or development that require this information?

A desk-based assessment will be required where an initial assessment indicates the proposed development affects an archaeologically sensitive area (including a Scheduled Ancient Monument or non-designated sites of archaeological interest).

What is required?

Information and advice on the content of reports is available either through Hampshire County Council Archaeological Service or the following Chartered Institute for Archaeologists website:-

http://www.archaeologists.net/codes/ifa

A field evaluation may be required where necessary, together with foundation details (indicative may be acceptable).

Air Quality Assessment

Types of Application or development that require this information?

New housing development within or adjoining AQMA. All development which an Environmental Impact Assessment or a Transport Assessment (all development likely to result in significant increase in traffic volume/congestion/speed/composition). All development having an effect on sensitive areas such as ecological sites or areas previously defined as having poor air quality.

Application proposals that impact upon air quality or are potential pollutants should be supported by an air quality assessment.

Confirmation to Air Quality Monitoring contribution for all new residential development

What is required?

As per government advice included on:- https://www.gov.uk/guidance/air-quality--3

Agricultural Land Assessment

Types of Application or development that require this information?

Applications that propose the loss of 20 hectares or more of best and most versatile (BMV) agricultural land https://www.gov.uk/guidance/natural- environment#brownfield-land-soils-and-agricultural-land

What is required?

https://www.gov.uk/government/publications/ agricultural-land-assess-proposals-for- development/guide-to-assessing- development-proposals-on-agricultural-land

Community Involvement Statement

Types of Application or development that require this information?

Major Development

What is required?

The statement sets out how you involved the community during the design process, issues the community identified and how you responded in your final design. If you couldn't  change your design, you need to give reasons why.

High Speed Broadband

Types of Application or development that require this information?

All new residential development

What is required?

Statement confirming how connection will be delivered prior to first occupation

Renewable and low Carbon Statement

Types of Application or development that require this information?

With planning applications for new development over 100 sq metres gross, or one or more dwellings

What is required?

An Energy Statement should include evidence to demonstrate the predicted regulated energy use of the proposed development and the energy generation achieved through the proposed renewable/low carbon measures. For outline planning applications, the Energy Statement need not provide full details, but should set out an explanation in broad terms.

Biodiversity Survey and Report

Types of Application or development that require this information?

Supporting ecological information may be required for any development from small householder applications to large strategic projects depending on the nature and value of the site. The Biodiversity Checklist provides a guide to help ascertain what information may be required to support an application for a given project.

All developments in or adjacent to :

  • European Site (ie SAC/SPA/Ramsar)
  • Site of Special Scientific Interest (SSSI)
  • In or adjacent to National Nature Reserve (NNR)
  • Site of Importance for Nature Conservation (SINC)
  • Regionally Important Geological Sites (RIGS)
  • Local Nature Reserve (LNR)
  • Wildlife Corridors
  • Priority Habitats

Any development where there is potential for protected or notable species to be impacted e.g. bats, birds, reptiles, badger, amphibians (particularly great crested newt), otters, white-clawed crayfish and dormice.

What is required?

The NFDC Biodiversity Checklist is to be completed for all applications. If further ecological considerations are shown to be required then a PEA or EcIA (supported by appropriate survey effort) should be submitted to support the application. 

There are two checklists available, one for householder applications and one for full applications, both are available as Word and pdf documents. 

Icon for pdf Biodiversity Checklist for householders [203.47KB] or Icon for word Biodiversity Checklist for householders [47.48KB]

Icon for pdf Biodiversity Checklist full applications [255.69KB] or Icon for word Biodiversity Checklist full applications [48.02KB]

In general terms all ecological information will need to be prepared and presented in such a way that it is fit to inform the decision-making process and to serve as BNG baseline. It should include:-

  • information on existing biodiversity interests (sites, species, habitats) on the land affected by the proposed development as well as on adjoining or nearby land that may be affected by the proposed development (such as location, size, abundance, importance);
  • information on likely impacts on the biodiversity interests;
  • details on avoidance, mitigation and/or compensation measures; and
  • Proposals for enhancements of biodiversity.

The level of information required will be proportionate to the scale of development proposed and the likely impact on biodiversity. In most cases a Preliminary Ecological Appraisal (PEA) produced in line with CIEEM Guidance should be provided and inform further survey requirements. Where a proposal is likely to affect protected species, the applicant must submit a Protected Species Survey and Assessment.

Any survey should be undertaken and prepared by competent persons with suitable qualifications and experience and must be carried out at an appropriate time and month of year, in suitable weather conditions, over a sufficient period of time and using nationally recognised survey guidelines/methods where available and as appropriate.

For development where potentially significant ecological effects are likely to arise from proposals, an Ecological Impact Assessment (EcIA) will be required. Typically, the EcIA report prepared for planning submission will collate the baseline information gathered during the PEA and/or other detailed surveys. It will value existing ecological features, consider the potential effects of development and assess any residual ecological impacts after mitigation (both adverse and beneficial). The Guidelines for Ecological Impact Assessment published by CIEEM should be adhered to.

Ecological Information should:

  • record which habitats, features and species are present or likely to be present on and, where appropriate, around the site;
  • identify the extent/ area/ length/ numbers (where appropriate) present;
  • map the habitat/ features distribution on site and/or in the surrounding area shown on an appropriate scale plan; species distribution and use of the area, site, structure or feature (e.g. for feeding, shelter, breeding).

Any ecological report must identify and describe potential development impacts likely to harm designated sites, priority habitats, other biodiversity and geological features, protected/notable species and/or their habitats identified by the survey. These should include both direct and indirect effects both during construction and afterwards. Where harm is likely, evidence should be submitted to show:

how alternative designs or locations have been considered;

  • how adverse effects will be avoided wherever possible;
  • how unavoidable impacts will be mitigated or reduced;
  • how impacts that cannot be avoided or mitigated will be compensated.

In addition, an ecological report will need to include information on proposed works that will enhance, restore or add to designated sites, priority habitats and features or habitats used by protected species. The Assessment should also give an indication of likely changes to habitats and/or how species numbers may be affected, if at all, after development, e.g. whether there will be a net loss or gain.

Biodiversity Net Gain Report

Types of Application or development that require this information?

For 'major' applications

'Minor' applications, defined as residential development of nine units or less, or commercial development of less than 1000 m2 of floor space or on a site of less than 1 ha are not exempt from providing biodiversity net gains but use of the Defra Biodiversity Metric will not be required. Householder development (such as extensions), and change of use of an existing building fall within the definition of 'minor development'.

What is required?

Defra Metric Net Gain Calculations (Biodiversity Report) - Biodiversity report to include full details of the ecological baseline including detailed justifications for the choice of habitat types, distinctiveness and condition. Any assumptions made should be presented and likewise justified.

A plan should clearly illustrate the areas covered by each of the existing habitat types and the area/length in hectares/km of each habitat type.

A proposed habitats plan, for example taken from the site layout plan, illustrative masterplan, green infrastructure plan or landscape plan should also be included. The plan should detail what existing habitats are to be retained and enhanced, and any new habitat types that will be created. The plan should ensure that each habitat type is identified and the area/length of each habitat type should be quantified in hectares/km.

Design and Access Statement

Types of Application or development that require this information?

With all applications for:

  • Major development,
  • development in a Conservation Area
  • listed building consent
  • one or more dwellings; or
  • a building or buildings with a floor space of 100 square metres or more.

In addition, under Policy D2 of the Hythe and Dibden Neighbourhood plan there is a requirements for all applications for new development to be accompanied by a design and access statement.

What is required?

A design and access statement must—

(a) explain the design principles and concepts that have been applied to the development;

(b) demonstrate the steps taken to appraise the context of the development and how the design of the development takes that context into account;

(c) explain the policy adopted as to access, and how policies relating to access in relevant local development documents have been taken into account;

(d) state what, if any, consultation has been undertaken on issues relating to access to the development and what account has been taken of the outcome of any such consultation; and

(e) explain how any specific issues which might affect access to the development have been addressed

For more information on Design and Access Statements refer to: https://www.gov.uk/guidance/making-an-application#Design-and- Access-Statement and https://www.designcouncil.org.uk/sites/default/files/asset/document/design-and-access-statements.pdf 

Environmental Impact Assessment, Subject to screening opinion

Types of Application or development that require this information?

Development and significant infrastructure projects which fall within Schedule 1 &2 of the Regulations 2017 and have been screened as requiring an Environmental Statement

What is required?

Environmental Statement

Flood risk assessment

Types of Application or development that require this information?

In line with footnote 50, page 47 of the NPPF, a site-specific flood risk assessment should be provided for all development in Flood Zones 2 and 3.

In Flood Zone 1, an assessment should accompany all proposals involving: sites of 1 hectare or more; land which has been identified by the Environment Agency as having critical drainage problems; land identified in a strategic flood risk assessment as being at increased flood risk in future; or land that may be subject to other sources of flooding, where its development would introduce a more vulnerable use.

Information on identified flood zones (including areas of risk of flooding from rivers and seas AND areas at risk of flooding from surface water) are included on the following webpage:- http://apps.environment- agency.gov.uk/wiyby/37837.aspx and on our interactive local plan map.

Alternatively, the council can provide information on whether a piece of land is identified as being at flood risk.

What is required?

For guidance on preparing a flood risk assessment please refer to:

https://www.gov.uk/guidance/flood-risk-assessment-standing- advice

Flood Risk Sequential Test

Types of Application or development that require this information?

You need to do a sequential test if both of the following apply:

  • your development is in flood zone 2 or 3
  • a sequential test hasn't already been done for a development of the type you plan to carry out on your proposed site

contact the Council to find out if a test has already been carried out for the site.

What is required?

For guidance on undertaking a sequential test please refer to: https://www.gov.uk/guidance/flood-risk- assessment-the-sequential-test-for-applicants

Green Belt Openness Statement

Types of Application or development that require this information?

Development that affects or impacts on the openness of the Green Belt.  

Further information is available on the Government's website https://www.gov.uk/guidance/green-belt 

Chapter 13 of the NPPF also explains the green belt in further details

What is required?

Landscape impact assessment.  The assessment should inlcude the following factors:

  • Openness is capable of having both spatial and visual aspects.
  • Would your proposal have a significant visual impact e.g. would it be seen by the public?
  • Would your proposal have significant volume, is it large?
  • Would your proposal be a permanent structure or of a temporary nature?
  • Would your proposal generate a significant level of additional activity such as traffic generation?

Heritage statement

Types of Application or development that require this information?

  • All development affecting the setting of a heritage asset, the character of a conservation area
  • Demolition of a listed building
  • planning application affecting nationally and locally designated parks and gardens;
  • planning application affecting an ancient monument or its setting;

What is required?

The assessment will need to describe the significance of any heritage assets affected by the proposed development. The level of detail necessary will vary according to an asset's importance and the nature of the development/works proposed.

Heritage assets should be assessed using appropriate expertise where necessary.

Historic England have helpful information on their website which can provide further information.

Applicants are advised to undertake a pre- application enquiry with the Council before any application is made.

Further national advice on heritage significance is provided on the following web- page https://www.gov.uk/guidance/conserving-and- enhancing-the-historic-environment

The Council has produced a number of Conservation Area Appraisals as well as guidance notes relating to heritage issues. These may be useful in preparing heritage statements and can be accessed through the following web-page: https://www.newforest.gov.uk/article/1236/Conservation-areas

Land contamination Assessment

Types of Application or development that require this information?

All applications where

  • The proposed end use is sensitive to contamination
  • The sites are known or suspected of being affected by current or previous contaminating land uses
  • The proposed end use could cause contamination

For all applications proposing new buildings where:

  • the development site is or has been used for purposes that may lead to ground contamination (eg. Industrial land, agricultural land where inappropriate spreading may have occurred); or
  • the site has a history of a contamination incident; or
  • the development site is within an established buffer zone to a site that is known to suffer from ground contamination (for example land where records held by the Council under Part 2A of the Environmental Protection Act 1990 indicates contamination is present).
  • Where contamination is known or suspected or the development site is in the vicinity of such land, a report with a desk study listing current and historic uses of the site and adjoining land together with a site reconnaissance shall be provided to determine the likelihood of contamination.

What is required?

General guidance is provided on the following website:-

https://www.gov.uk/guidance/land-affected-by-contamination

Landscape and Visual Impact Assessment

Types of Application or development that require this information?

A Landscape and Visual Impact Assessment will be required, depending on the nature and type of the proposed development. Such an assessment will be required for applications proposing:-

  • development other than householder development in the Cranbourne Area of Outstanding Natural Beauty;
  • major development on un-developed land outside settlement boundaries;
  • development that will have a more than insignificant impact on valued landscapes and/or views available to people and their visual amenity.

You can find out if your application is in one of these areas by using our interactive local plan map.

What is required?

The assessment should identify the different elements that give a place its unique character -landform, woodlands and specimen trees, hedgerows, land use, historic artifacts, building styles and settlement patterns. From this assessment, it should be demonstrated to what extent the proposed development may alter the fabric, quality and character of the landscape.

Reference should be made to the character Assessments on the Council's web site: https://www.newforest.gov.uk/article/1236/Conservation-areas#character

The assessment should also identify where the proposed development can be seen from (and record this information on a map with accompanying photographs/photomontages from the various viewpoints) the extent to which those views would be occupied by the proposed development (degree of visual intrusion), the distance of the viewpoint from the site and whether views would focus on the proposed development due to proximity or whether the proposed development would form one element in a panoramic view. Consideration should be given to seasonal differences arising from the degree of vegetative screening and filtering of views that will arise in summer/winter; and also to any cumulative effect of the proposals. From this assessment the change in the character of the landscape resulting from the proposed development and the change in views/visual amenity may be determined. The assessment should also clearly set out mitigation measures to address any adverse landscape and/or visual effects identified.

Nutrient budget and nutrient neutrality and mitigation strategy

Types of Application or development that require this information?

All applications proposing:

  • Net additional dwellings
  • Units of visitor or institutional accommodation, or other proposals that include overnight stays including campgrounds, will be calculated on a dwelling-equivalent basis.

What is required?

A nutrient budget and nutrient mitigation strategy for the development covering both foul drainage and surface runoff. Currently required for nitrogen in the Solent catchments, and for phosphate in most of the Avon catchment.  Development that connects to Christchurch WWTW via the sewer network is currently exempted.

The calculators, links to natural England guidance and the (forthcoming) NFDC Nutrient Neutrality guidance can be found here https://www.newforest.gov.uk/article/1206/Nutrient-Neutral-Development

Mineral Assessment

Types of Application or development that require this information?

All large scale applications.

All allocated strategic site applications where minerals safeguarding are issues identified.

Other sites within minerals safeguarding areas

What is required?

A statement to demonstrate the level and type of minerals resource on the site.

This will involve a phase I survey of the site and identification of the likely impact of the development as well as mitigation measures to safeguard future minerals resources on the site.

The detailed Minerals Safeguarding Assessment should include any measures that are to be taken to recover minerals from the site.

Lighting assessment

Types of Application or development that require this information?

Applications that propose development including artificial external lighting that may:-

  • materially alter light levels outside the application site; or
  • affect residential amenities, impact on visual amenities, highway/railway safety or natural environment

All planning application proposing floodlighting.

What is required?

The Lighting Assessment should include:-

  • details of the external lighting and hours when it will be switched on;
  • lighting layout plan with beam orientation and a schedule of the equipment proposed;

details of lighting levels and assessment on how the proposed lighting may affect local amenity, intrinsically dark landscapes, natural conservation and highway/railway safety (or as appropriate)

The Institution of Lighting Engineers 'Guidance Notes for the Reduction of Obtrusive Light' 2011 provides lighting designers, planners and environmental health officers with recognised technical limitations on stray light. Limits are provided for each environmental zone for each of the main sources of nuisance light pollution: sky glow, glare, spill and building illuminance.

Noise assessment

Types of Application or development that require this information?

All applications proposing:

  • new development that may create additional noise in areas where noise sensitive development already exists; and
  • new noise sensitive development in areas that already experiences significant noise levels.

Including:-

  • development for Class B2 uses
  • development that incorporates HGV turning, loading and unloading areas (such as large retail developments);
  • development that incorporates external plant and equipment that generates noise;
  • development that may result in noise associated with the users of the proposal, particular outside daylight hours e.g. night clubs, event venues

Noise sensitive developmentwill include residential properties, hostels and hotels. Applications for noise sensitive development adjacent to major road/transport infrastructure and other significant sources of noise;

What is required?

Any noise assessment shall need to have regard to the advice contained in the Planning Practice

Guidance Noise assessments will need to establish the observed effect levels relevant to the proposed development and where appropriate set out proposed mitigation measures to address noise issues. This may include details of sound insulation.

Open Space/recreational Facilities Assessment

Types of Application or development that require this information?

Required for applications within or affecting open space, including the loss of open space, playing fields, bowling green etc. plans should show any areas of existing or proposed open space within or adjoining the application site and demonstrate through an independent assessment that the land or buildings are surplus to local requirements. Proposals introducing new open space will need to be supported by a long term Maintenance and Management Plan

What is required?

An assessment will need to show the impact of the proposed development on the need for recreational facilities and open space in the area of the application site.

The recommended methodology is set out in Fields in Trust, Guidance for Outdoor Sport and Play.

Parking Provision

Types of Application or development that require this information?

Required for all applications where new dwellings and/or floorspace is proposed or where a loss of existing car parking is involved.

What is required?

All (non-householder) applications will be required to provide details of existing and proposed parking provision, including cycle parking, and to justify the level of provision. For major applications, applicants will be required to justify proposals which exceed the Council's maximum/required parking standards set out in the SPD: https://www.newforest.gov.uk/media/759/ParkingStandards/pdf/Parking_Standards.pdf?m=637298154628700000    

Details of electric charging infrastructure

Planning Statement

Types of Application or development that require this information?

Planning Statement setting out comments in support of proposals can be submitted with any planning application. However a statement will be required for

  • all major planning applications
  • applications that are not in accordance with the development plan
  • proposals that require detailed policy consideration

What is required?

Planning statements should include all comments the applicants want the Council to consider in support of the proposal. In particular statements should:-

  • explain why the proposal complies with relevant development plan policies; or if not in accordance with such policies;
  • explain why the applicant(s) consider permission should be granted contrary to development plan policies.

Planning statements may also usefully include additional information, such as suggested planning conditions and expand on information provided on the application form. It would also be helpful for such documents to include an explanation as to why it is considered the proposal represents sustainable development, having regard to the advice in the National Planning Policy Framework.

Recreational mitigation strategy, New Forest and the Solent Coast

Types of Application or development that require this information?

New Forest

Sites providing 50 or more homes, the threshold for on-site provision of ANRG (alternative natural recreational greenspace) to mitigate recreational visits to the New Forest European Sites

For sites of less than 50 homes, mitigation is secured by a financial contribution

Solent Coast

All residential development within 5.6km of the Solent coast. Mitigation is secured by a financial contribution

What is required?

A demonstration with accompanying layout plans, commentary and a land budget to demonstrate that on-site ANRG provision will be both quantitatively sufficient for the number and size of dwellings proposed, of sufficient quality and character to be effective and attractive for recreational use as an alternative to visiting the New Forest European sites.

A recreational mitigation land requirement calculator is available here http://forms.newforest.gov.uk/ufs/ufsmain?for mid=POS_ANRG&ebz=1_1598465693608&e bd=0&ebz=1_1598465693608

The Mitigation Strategy For European Sites SPD provides qualitative and design guidance for the layout of recreational mitigation land https://www.newforest.gov.uk/media/757/Mitigation-strategy-for-European-Sites/pdf/Mitigation_Strategy_SPD.pdf?m=63 7298154069500000

Retail Impact Assessment

Types of Application or development that require this information?

Retail development of over 1,000sqm gross internal area (GIA) outside of town centre boundaries needs a Retail Impact Assessment. In villages and locations outside defined built up areas retail developments of over 500sqm GIA will need a retail impact assessment

What is required?

Retail Impact Assessments will need to include evidence/information to show the impact of the proposal on town centre vitality and viability, including local consumer choice and trade in the town centre and wider area, up to five years from the time the application is made.

Further information and guidance on these assessments is included as part of the Planning Practice Guidance see https://www.gov.uk/guidance/ensuring- the-vitality-of-town-centres

Rural Workers' Dwelling Justification

Types of Application or development that require this information?

Where an application is made for a dwelling in a rural location and justified by its association with an agricultural/forestry or other rural business need.

What is required?

For a permanent dwelling, the document should include:-

  • evidence of functional need for the proposed dwelling;
  • information to demonstrate the associated enterprise is viable and clear prospects of doing so;
  • evidence that any need for the dwelling cannot be met by existing dwelling or re-use of existing building;
  • evidence that the size of the dwelling is commensurate with functional requirements of the enterprise.
  • audited financial accounts for 2 years and final year draft accounts

For a temporary dwelling on a new rural enterprise, the document should include evidence to show compliance with economic and functional tests and no appropriate accommodation available in the locality.

Structural Survey

Types of Application or development that require this information?

A structural survey is required with:-

  • planning application/applications for listed building consent for works that include demolition of all or a significant part of a listed building; or
  • a planning application proposing the conversion of an existing rural building; or
  • an application proposing the replacement of existing rural building with a new building,
  • In order to help show the accommodation needs cannot be met through alterations, extension and/or refurbishment.
  • demolition of a building where it would result in the loss of a sport, recreation or play facility where a replacement of equal or better quality is not proposed

What is required?

The survey document shall accurately describe the structural condition of the building to be demolished/converted. For applications proposing demolition of the building (be it listed, locally

listed or building to be replaced) the survey shall set out an explanation as to why repairs works or alterations could not be carried out to address any structural problems.

For applications seeking permission for conversion of rural buildings a full schedule of works (with plans) will be required to clearly explain and illustrate the works required to carry out the proposed conversion.

Sustainability Statement

Types of Application or development that require this information?

All planning applications for new residential, mixed use, commercial, retail,

What is required?

A Sustainability Statement is a comprehensive document that covers all aspects of the environmental impact of a proposed development. The following are examples of what a Statement can include,

  • Water Efficiency calculations.
  • Flood Risk Analysis.
  • Drainage Strategy.
  • Community Impact.
  • Transport Impacts.
  • Daylight Assessments.
  • Thermal Comfort.
  • The Sourcing of Materials.
  • Impact on Pollution.
  • Impact on Ecology.

Statement of design measures that improve resource efficiency and Climate Change Resilience

Applicants are advised to undertake a pre- application enquiry with the Council which will provide advice on what should be covered in a Sustainability Statement in respect of the proposed development.

Sustainable Drainage System Strategy

Types of Application or development that require this information?

This applies to all applications proposing 10 or more residential units (and sites over 0.5ha), or 1000 sq. gross floorspace or more.

What is required?

In addition to any requirement for a Flood Risk Assessment (FRA), the following information with regard to surface water drainage must be submitted:

Outline Planning Application

Any outline application for a development falling within the definition of 'major' shall be accompanied by a drainage strategy. Information to include:

  • indicative sustainable drainage principles for the development
  • drainage drawing and calculations to show that a drainage option is viable for the 1:100 + climate change storm
  • topographical survey showing how water naturally flows on the site together with groundwater and land drainage flows
  • proposed destination for surface water post-development
  • ground investigation results for infiltration (if appropriate)
  • Information on groundwater levels in accordance with BRE365
  • existing and/or proposed watercourses
  • existing and/or proposed surface water sewers and/or pumping stations
  • surface water flows onto the site, flows from the site and flood risk to and from the site
  • offsite works which may be required to provide surface water drainage or mitigate against flood risk
  • sensitive receptors
  • general maintenance principles

Full Planning Application

In addition to details required for an Outline application (listed above) the following shall be provided:

  • details of compliance with Defra non- statutory technical standards
  • off-site works
  • consents required
  • flow paths through the development
  • surface water storage volumes and locations (including network calculations and drainage plan)
  • sub-catchment areas
  • treatment train components
  • proposed landscaping and/or vegetative systems
  • design calculations for:
    • ­greenfield run-off
    • brownfield run-off if appropriate (including reductions)
    • peak flow rates
    • ­surface water volumes
    • storage requirements
    • drain down times
    • multi-use areas
    • exceedance routes
    • temporary drainage during construction
    • climate change allowances
    • future development allowances
  • details of how the sustainable drainage system is to be maintained, and by whom, for the lifetime of the development

Hampshire County Council have information regarding surface water drainage and seeking preapplication advice on their website.

Telecommunication Statement

Types of Application or development that require this information?

All applications proposing telecommunications development, including applications for prior approval under part 16 of the Town and Country Planning (General Permitted Development) Order) 2015.

What is required?

In line with the policy drivers, planning applications should be accompanied by a range of supplementary information including:-

  • outcome of consultations with organisations with an interest in the proposed development (see NPPF para. 115);
  • for an addition to an existing mast or a base station or for a new mast or base station
  • a statement that self-certifies that the cumulative exposure will not exceed International Commission on non- ionising radiation protection guidelines; for a new mast or base station,
  • evidence that shows the possibility of erecting antennas on an existing building, mast or other structure.

To support this evidence, details of the operational requirements of the telecommunications networks and the technical limitations of the technology should be provided.

Transport statement

Types of Application or development that require this information?

In determining whether a Transport Assessment or Statement will be needed for a proposed development the local planning authority will take into account the following considerations:

  • ­Local Plan 2016-2036 Part One: Planning Strategy New Forest District outside the New Forest National Park Policy CCC2
  • the scale of the proposed development and its potential for additional trip generation (smaller applications with limited impacts may not need a Transport Assessment or Statement);
  • existing intensity of transport use and the availability of public transport;
  • ­proximity to nearby environmental designations or sensitive areas;
  • impact on other priorities/strategies (such as promoting walking and cycling);
  • the cumulative impacts of multiple developments within a particular area; and
  • whether there are particular types of impacts around which to focus the Transport Assessment or Statement (e.g. assessing traffic generated at peak times).

What is required?

Where required the TA should illustrate accessibility to the site by all modes of transport, for example cycle, foot or car, as well as giving details of measures which will

a) improve public transport; b) reduce the need for parking; and, c) mitigate transport impact

Hampshire County Council's Highways planning team can be contacted via their website.

Transport assessment

Types of Application or development that require this information?

For developments with anticipated limited transport impacts.

What is required?

Transport Statements similar to a TA but are a 'lighter-touch' evaluation to be used where

this would be more proportionate to the potential impact of the development.

Travel Plan

Types of Application or development that require this information?

In determining whether a Travel Plan will be needed for a proposed development the local planning authority will take into account the following considerations:

  • Local Plan 2016-2036 Part One: Planning Strategy New Forest District outside the New Forest National Park Policy CCC2;
  • the scale of the proposed development and its potential for additional trip generation (smaller applications with limited impacts may not need a Travel Plan);
  • existing intensity of transport use and the availability of public transport;
  • proximity to nearby environmental designations or sensitive areas;
  • impact on other priorities/ strategies (such as promoting walking and cycling);
  • the cumulative impacts of multiple developments within a particular area;
  • whether there are particular types of impacts around which to focus the Travel Plan (e.g. minimising traffic generated at peak times); and

A Travel Plan is also required with all Transport Assessments.

What is required?

A travel plan should set out measures to reduce the demand for travel by private cars and encourage cycling, walking and public transport use through agreed targets and monitoring arrangements.

For town centre development applications, draft travel plans will need to show that the needs of alternative powered vehicles have been considered.

Further advice is included on the following webpages:- https://www.gov.uk/guidance/travel-plans- transport-assessments-and-statements

Tree Survey /Arboricultural Statement

Types of Application or development that require this information?

An arboricultural report must be submitted where there are trees within  a proposed application site, or on land adjacent to an application site (including trees in neighbouring gardens and street trees), that could influence or be affected by the development, including works such as site access, service routes and site compounds. Information will be required on which trees are to be removed and retained, the means of protecting those to be retained during demolition and construction works and compensatory planting for removed trees.

What is required?

An arboricultural statement should show how the tree constraints on and adjacent to the site have been correctly incorporated into the design and how these trees are to be retained without damage during construction and future occupancy. The statement must be produced in line with the guidelines set out within BS5837:2012 and shall include:

  1. Tree survey drawing and schedule- The survey shall provide clear data regarding the species, size, age, condition and useful life expectancy of trees. It shall also categorize trees, groups of trees or woodlands in terms of their quality and value within their existing contextand not within the context of the proposals.
  2. Arboricultural Constraints Plan (ACP)- An aid to layout design that shows tree Root Protection Areas (RPA) as well as representing the effect that the mature height and spread of retained trees will have on the development. The ACP shall incorporate the tree survey information as well as illustrate both the above-ground (shade patterns) and belowground RPA constraints posed by the trees.
  3. Tree Protection Plan- scale drawing produced by an arboriculturalist showing the finalised layout proposals, tree retention and tree and landscape protection measures detailed within the arboricultural method.
  4. Arboricultural Method Statement(AMS) - sets out the information regarding the measures to be taken to protect the trees shown to be retained on the submitted drawings. Also detail the methodology for the implementation of any aspect of the proposal that has the potential to result in loss or damage to a tree.

Viability Appraisal

Types of Application or development that require this information?

Required for major development of 1- or more units where the applicant is proposing that they can not provide the full range of S106 requirements, which includes affordable hosing due to financial viability issues.

The NPPF and accompanying NPPG require that all viability assessments must be published for public scrutiny. Financial viability appraisals/assessments must be completed in accordance with the standards set out in the NPPG.

The Financial Viability Appraisal must be accompanied by an agreement that the applicant will pay for the reasonable costs of an independent appraisal of the submitted viability assessment.

What is required?

RICS Guide to Planning Viability Appendix C details what a viability assessment should comprise.

Ventilation/Extraction Statement

Types of Application or development that require this information?

All applications where extraction equipment for the preparation of cooked food is to be installed (excluding alterations to existing dwellings and proposals for new dwellings).

A statement will be required with all applications for new restaurants, hot food takeaways and bars/pubs which sell hot food where they are proposed next to residential property, including flats.

What is required?

Statements should include:

  • details of measures for fume extraction, including the mechanical equipment proposed,
  • the location of any external pipework or flues and the means by which a chimney would be capped to prevent ingress by rain.
  • An assessment of the potential for smoke, grease and odour from commercial kitchen extracts
  • The location and specifications of any smoke, grease or odour abatement systems and a schedule of maintenance for those abatement systems.

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