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Ex-Offenders policy and Disclosure Information

Policy on Recruitment of Ex-offenders and Handling of Disclosure Information

Posts involving work with children, older people, learning difficulties and other vulnerable groups are exempt from the provisions of the Rehabilitation of Offenders Act 1974. If you are applying for work in this area you are required to state whether or not you have any convictions, criminal charges or summonses pending against you whether or not your conviction is regarded as 'spent'. Successful applicants will also be subject to a criminal records check from the Criminal Records Bureau.

If the information received from the Criminal Records Bureau contradicts that provided by the applicant, it shall be discussed as part of the post-interview process. Applicants are entitled to appeal to the CRB if they feel that a mistake has been made with the information released.

The information is only disclosed to the recruiting manager, head of service and a human resources advisor. Internal Audit may, on occasion, become aware of the information. Such information will be kept on file in a locked non-portable storage container for six months from the date of receipt, after which time the information will be shredded.

Following this date only the name of the employee, the date, type and reference number of the Disclosure and position applied for will be kept as a record of the recruitment decision and also for the purpose of ensuring that re-checks are undertaken every three years. Only in exceptional circumstances will the information be kept longer where a justification of retention is given.

Rechecks of employees who are in posts which have required a criminal record check will occur every three years. In between this time, employees are responsible for informing their manager if, during the course of their employment they obtain a new criminal conviction. Depending on the nature of the conviction, the Council's Disciplinary Procedure may be instigated and the Employee Side informed.

Published: 20 Oct 2014
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